ºÃÉ«ÏÈÉú

SOP Onboarding: Cardiovascular Research Center & Physiology

Collect the following information - most of the following captured information will be need to complete the Onboarding SOPs.

Position

• Faculty

• Staff

• Graduate Student

• Fellow/Post Doc

Primary PI Affiliation

linkblue ID

ºÃÉ«ÏÈÉúY email

Primary Work Location

Specific Room Number

SOP: Email Lists

In order to ensure relevant communication is sent out, ensure that the new staff or student has been added to the most appropriate mailing list Excel file.

Link:

The CVRC mailing list file is located in the shared folder:

The Phyiology mailing list file is located in the shared folder:

Distribution Lists

Distribution Lists allow the department to communicate with specific targeted audiences. Ensure that the employee/student has been added to the appropriate distribution lists.

Link: Distribution Lists

ListServ

A ListServ is available for staff/students in CVRC. Add all new staff and students to the Listserv.

Link:

SOP: Printer Access

New staff and students will need access to printers. This access is predicated on the correct printer drivers installed on their PC.

Link:

Printer passwords and IP address can be found in the shared Printers folder within \\ºÃÉ«ÏÈÉúHCDATA\dept \Physiology\Administration\Admin\Printers

Questions about adding drivers? Contact ºÃÉ«ÏÈÉú Healthcare IT at 3-8586.

In addition, a printer access code that tracks print jobs made will also need to be entered onto the individual’s PC.

Link:

SP: Office Phones

A majority of new staff and students should have access to a phone. Those whose primary location is in a lab may share a phone with other lab members.

Most office spaces will already have phones. For those that do, the phone information will need to be changed over to reflect the new individuals name and add voicemail.

Link:

There may be cases where a phone is not immediately available. If so, a new phone must be ordered.

Link:  

SOP: Name Signage

New staff and students who have desk space should have signage made that identifies their name, credentials, title and room number. Other identification for signage  can include department/center name and lab.

Link:

SOP: Office Supplies

Be sure to offer basic office supplies to the new staff or student. Discuss where office supplies are located and who to request from.

SOP: Shared Folders

Shared folders are specific to both the Cardiovascular Research Center and Physiology. Set up shared folder access by mapping the appropriate network folder to the individual’s computer.

Link: